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Email

ChurchCRM provides multiple ways to communicate with your congregation via email.

Prerequisites​

Before sending emails, ensure your system administrator has configured email settings in Admin → System Settings → Email Settings.

Method 1: Using Your Email Client​

This method opens emails in your default email program (Outlook, Gmail, etc.):

  1. Add the desired people to your Cart
  2. Navigate to Cart → List Cart Items
  3. Scroll to the bottom and click Email Cart
  4. Your email client will open with all recipients in the BCC field

Tip: This method is best for small groups and personal messages.

Method 2: Mailchimp Integration​

Mailchimp is an email marketing service recommended for mass emails. It offers free accounts for up to 500 contacts.

Setting Up Mailchimp​

  1. Create a Mailchimp account
  2. Generate an API Key in your Mailchimp account
  3. In ChurchCRM, go to Admin → System Settings → Integration
  4. Enter your API key in the sMailChimpApiKey field
  5. Save settings

Subscribing Families to Newsletters​

  1. Open a Family record
  2. Look for the Newsletter option
  3. Enable it for families who want to receive newsletters
  4. Use Mailchimp's audience sync to import subscribers

Best Practices​

  • Always get consent before adding someone to email lists
  • Use Mailchimp for newsletters and announcements to large groups
  • Use the Cart email feature for personal or small group communications
  • Keep your Classifications updated to target the right audiences